READINESSOS

Policy: Privacy Policy

Version: 1.0

Effective Date: 06/06/2026

Last Updated: 06/06/2026

1. Document Purpose

This Privacy Policy explains how ReadinessOS collects, processes, stores, protects, shares, and deletes personal information and operational data used throughout the platform.

The objective of this policy is to provide transparency regarding data processing while supporting the secure operation of the ReadinessOS ecosystem.

2. Scope

This policy applies to:

Website visitors
Professional user accounts
Vessel accounts
Future fleet accounts
Readiness Passport records
Professional profiles
Vessel readiness records
Uploaded documents
AI-assisted platform features
Newsletter subscriptions
Customer support communications
Platform analytics

3. Definitions

For the purposes of this policy:

Personal Information means information that identifies or can reasonably identify an individual.

Operational Data means information generated through vessel readiness activities.

Professional Data means information associated with a user's professional profile and readiness history.

Processing means collecting, storing, organizing, using, transmitting, or deleting information.

4. Information We Collect

ReadinessOS may collect information including:

Account Information

Name
Email address
Password credentials (encrypted)
Contact information
Account type
Profile settings

Professional Information

ReadinessOS Identity
Career timeline
Vessel history
Current rank
Nationality
Identity verification status
Certificates uploaded by the user
Readiness participation history

Vessel Information

Vessel profile
Crew structure
Operational readiness records
Scenario library
Drill history
Observations
Corrective actions
Uploaded vessel documentation

Technical Information

Device information
Browser information
Session information
Authentication logs
IP address where appropriate
Error reports
Platform usage analytics

5. Purpose of Processing

ReadinessOS processes information to:

Operate the platform
Authenticate users
Manage vessel accounts
Maintain professional profiles
Record readiness participation
Improve readiness analytics
Support AI-assisted features
Prevent fraud
Maintain platform security
Process support requests
Improve platform functionality
Comply with legal obligations

6. Authentication

ReadinessOS may use secure authentication providers to manage user access.

Authentication information may include:

Email address
Encrypted credentials
Authentication tokens
Session information
Multi-factor authentication data where supported

Authentication systems are used solely to provide secure platform access.

7. User and Vessel Data

ReadinessOS distinguishes between:

User-Owned Data

Professional identity
Career history
Certificates
Readiness participation history
Badge history
Future Readiness Passport information

Vessel-Owned Data

Vessel profile
Crew positions
Drill records
Observations
Corrective actions
Operational attachments
Scenario execution history

Both categories remain subject to applicable platform policies.

8. AI-Assisted Features

Future versions of ReadinessOS may use artificial intelligence to generate:

Scenario recommendations
Readiness insights
Educational summaries
Operational suggestions
Readiness trend analysis
Professional summaries
Risk-based recommendations

AI-generated outputs remain informational tools only.

Users remain responsible for operational decisions and professional judgment.

9. Support Communications

ReadinessOS may retain communications submitted through:

Support requests
Bug reports
Feature requests
Contact forms
Administrative communications
Beta feedback
Founding Vessel feedback

Support communications may be used to improve platform functionality and customer support.

10. Cookies and Analytics

ReadinessOS may use:

Authentication cookies
Session cookies
Preference cookies
Analytics cookies
Future marketing cookies
Local storage
Authentication tokens

Analytics may be used to improve usability, performance, and platform reliability.

Cookie processing is further described in the Cookie Policy.

11. Newsletter Communications

Users may voluntarily subscribe to newsletters and product updates.

Newsletter subscriptions remain optional.

Users may unsubscribe at any time through available unsubscribe mechanisms.

Operational communications necessary for platform operation cannot generally be disabled while an account remains active.

12. Data Sharing

ReadinessOS does not sell personal information to advertisers.

Information may be shared only:

With authorized service providers
To operate the platform
To investigate fraud
To protect platform security
To comply with legal obligations
During lawful corporate restructuring

Information shared with service providers remains subject to appropriate confidentiality obligations.

13. Data Retention

Information may be retained:

While accounts remain active
To preserve readiness history
For fraud prevention
For audit purposes
For legal compliance
For platform security
For disaster recovery

Retention periods vary according to the nature of the information.

Additional details are provided in the Data Retention and Deletion Policy.

14. Data Deletion

Users may request deletion of personal information where permitted by applicable law.

Certain information may be retained where necessary for:

Legal obligations
Fraud prevention
Security investigations
Historical audit records
Backup systems
Platform integrity

Deletion requests are evaluated individually.

15. Security Practices

ReadinessOS implements reasonable administrative, organizational, and technical safeguards including:

Encrypted authentication
Secure communications
Access controls
Audit logging
Role-based permissions
Secure cloud infrastructure
Backup procedures
Fraud monitoring

No electronic platform can guarantee absolute security.

16. International Users

ReadinessOS may process information in jurisdictions outside a user's country of residence.

Reasonable safeguards will be implemented to protect personal information consistent with applicable privacy laws.

17. User Rights

Subject to applicable law, users may request:

Access to personal information
Correction of inaccurate information
Export of eligible information
Deletion of eligible information
Withdrawal of newsletter consent
Review of identity verification records

Certain requests may require identity verification before processing.

18. Contact Process

Privacy-related requests may be submitted to:

[ReadinessOS@proton.me](mailto:ReadinessOS@proton.me)

ReadinessOS will make reasonable efforts to review requests in a timely manner.

Additional verification may be required before processing certain requests.

19. Relationship to Other Policies

This policy should be interpreted together with:

Terms of Service
Data Ownership Policy
Cookie Policy
Newsletter Policy
Data Retention and Deletion Policy
Identity Verification Policy
Profile Visibility and Sharing Policy

Where conflicts exist regarding personal information processing, this Privacy Policy shall govern.

20. Policy Updates

ReadinessOS may revise this Privacy Policy as platform functionality, AI capabilities, legal requirements, or business operations evolve.

Updated versions become effective upon publication unless otherwise specified.

21. Revision History

Version	Date	Description
1.0	06/06/2026	Initial production release

END OF DOCUMENT